Our current opportunities:

Receptionist/Accounting Clerk
Position: Receptionist/Accounting Clerk
Reports to: Accounting/Human Resources Manager

Temporary Contract: August 2017 – September 2018

General Purpose of the Receptionist/Accounting Job:

To provide our customers and suppliers with prompt and friendly attention, both on the phone and in person, and to provide administrative support to various departments within the organization.

Essential Duties and Responsibilities:

Reception:
Greeting customers
Preparing invoices for posting in Accounts Payable
Preparing contractor Purchase Orders
Filing of packing slips
Coffee co-ordinator for visitors
Travel arrangements for employees
Purchasing of office supplies
Organization of various company events
Newsletter

Accounting Clerk:

  • Matching all packing slips/purchase orders to incoming supplier invoices
  • Posting of all Accounts Payable invoices and Expense Reports including Diners Club receipts
  • Month end closing checklist
  • Monthly inventory transfer
  • Open and close job files and storage
  • Complete analysis of Operating Expense Accounts at Year-end
Occupational Health and Safety Act Responsibilities:

Workers have a general duty to protect their own health and safety and that of others around them. Workers must:

  • Work in compliance to the Act and Regulations
  • Use or wear any equipment, protective devices or clothing required by the employer
  • Not move or make ineffective any protective devices or clothing required by the employer
  • Report to the employer or supervisor any known hazards or missing or defective equipment or protective devices
  • Report any known violation of the Act or regulations to the employer or supervisor

Workers should be proactive about health and safety. That means that workers must not only comply with the law, the employer’s policies and workplace procedures, but they should also make suggestions to improve health and safety. Workers may also bring health and safety concerns and suggestions directly to the Joint Health and Safety Representative (Members names are listed on the Health and Safety Bulletin Board).

Physical Demands:

This position requires constant sitting with occasional standing and walking. It requires frequent cervical flexion, the chin to chest movement. Maximum lifting and carrying weights reach close to 35lbs, with the maximum pushing and pulling weights reaching 50lbs. Administration positions require constant forward reach with both arms. Constant grasping, handling, and use of fingers are required. Working in this position requires a very strong ability to work alone and self-supervise as well as the ability to supervise others. It also requires the ability to handle attention to detail, tight deadlines, responsibility and accountability and the ability to multi-task.

Receptionist/Accounting Clerk Education Requirements and Experience:
  • Minimum 1 Year Experience Performing Receptionist Duties
  • 3 year Business/Accounting Diploma
  • Skills are required to perform multiple, technical tasks with a need to periodically upgrade skills in order to meet changing job conditions

Innovative Automation is always looking for talented people, so even if you don’t currently see a job that fits your skill set, please forward us your resume if you feel you would like to become part of our team. All resumes will be evaluated and kept on file.

We thank all applicants, but advise that only those to be considered for an interview will be contacted.

Innovative Automation welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.